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In Microsoft Copilot
- Open Copilot. At work, sign in with your work account so your organisation's protections apply.
- Paste the instructions.
- Attach the file, or tell Copilot which file, email or meeting to use.
- Check the result against your own notes before you send or save it.
Make it stick. If your employer pays for Copilot, save the instructions as a prompt, or ask IT about a shared agent so everyone gets the same format.
[TASK] Context: [CONTEXT] What good looks like: [FORMAT] Rules: - Use British English. - Use only the information I give you. If something is missing, ask me or write "Not supplied". - Do not invent facts, figures, names or dates. [LIMITS] Before you finish, list anything I should check.
In ChatGPT
- Open ChatGPT. Use your company workspace if you have one.
- Paste the instructions.
- Attach your file with the + button if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Keep the instructions in a project, so the same format is used every time you come back to this job.
[TASK] Context: [CONTEXT] What good looks like: [FORMAT] Rules: - Use British English. - Use only the information I give you. If something is missing, ask me or write "Not supplied". - Do not invent facts, figures, names or dates. [LIMITS] Before you finish, list anything I should check.
In Claude
- Open Claude. Use your Team or Enterprise account if your organisation has one.
- Paste the instructions.
- Attach your file if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Put the instructions in a project, or ask your admin about turning them into a shared skill your team can run.
[TASK] Context: [CONTEXT] What good looks like: [FORMAT] Rules: - Use British English. - Use only the information I give you. If something is missing, ask me or write "Not supplied". - Do not invent facts, figures, names or dates. [LIMITS] Before you finish, list anything I should check.
In Google Gemini
- Open Gemini. At work, sign in with your Google Workspace account.
- Paste the instructions.
- Attach your file or pick it from Google Drive if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Save the instructions somewhere your team can find them, so the format stays the same.
[TASK] Context: [CONTEXT] What good looks like: [FORMAT] Rules: - Use British English. - Use only the information I give you. If something is missing, ask me or write "Not supplied". - Do not invent facts, figures, names or dates. [LIMITS] Before you finish, list anything I should check.
Want it running for your whole team? We set it up in the AI your team already uses, test it on your own examples and show everyone how to use it. It starts with a free 20-minute call.
Have it set up for youHow this tool works
Made for office and admin, managers and team leaders, hr and people, owners and directors.
- Tells your AI to use only what you give it and to say when something is missing.
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