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The same job, done in the AI you already use. The instructions fill in with what you typed above. We check for personal data before anything is copied.
In Microsoft Copilot
- Open Copilot. At work, sign in with your work account so your organisation's protections apply.
- Paste the instructions.
- Attach the file, or tell Copilot which file, email or meeting to use.
- Check the result against your own notes before you send or save it.
Make it stick. If your employer pays for Copilot, save the instructions as a prompt, or ask IT about a shared agent so everyone gets the same format.
Help me reply to a customer complaint. Use British English. The complaint: [COMPLAINT] What happened (facts I have checked): [FACTS] What I can offer: [OFFER] Our policy or limits: [POLICY] Tone: calm, sincere and clear. Rules: - Do not admit legal liability unless my facts say so. - Do not promise anything I have not listed. - Do not argue with how the customer feels. Give me: 1. The reply 2. Internal actions for our team 3. A note on whether this should be escalated, and why
In ChatGPT
- Open ChatGPT. Use your company workspace if you have one.
- Paste the instructions.
- Attach your file with the + button if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Keep the instructions in a project, so the same format is used every time you come back to this job.
Help me reply to a customer complaint. Use British English. The complaint: [COMPLAINT] What happened (facts I have checked): [FACTS] What I can offer: [OFFER] Our policy or limits: [POLICY] Tone: calm, sincere and clear. Rules: - Do not admit legal liability unless my facts say so. - Do not promise anything I have not listed. - Do not argue with how the customer feels. Give me: 1. The reply 2. Internal actions for our team 3. A note on whether this should be escalated, and why
In Claude
- Open Claude. Use your Team or Enterprise account if your organisation has one.
- Paste the instructions.
- Attach your file if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Put the instructions in a project, or ask your admin about turning them into a shared skill your team can run.
Help me reply to a customer complaint. Use British English. The complaint: [COMPLAINT] What happened (facts I have checked): [FACTS] What I can offer: [OFFER] Our policy or limits: [POLICY] Tone: calm, sincere and clear. Rules: - Do not admit legal liability unless my facts say so. - Do not promise anything I have not listed. - Do not argue with how the customer feels. Give me: 1. The reply 2. Internal actions for our team 3. A note on whether this should be escalated, and why
In Google Gemini
- Open Gemini. At work, sign in with your Google Workspace account.
- Paste the instructions.
- Attach your file or pick it from Google Drive if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Save the instructions somewhere your team can find them, so the format stays the same.
Help me reply to a customer complaint. Use British English. The complaint: [COMPLAINT] What happened (facts I have checked): [FACTS] What I can offer: [OFFER] Our policy or limits: [POLICY] Tone: calm, sincere and clear. Rules: - Do not admit legal liability unless my facts say so. - Do not promise anything I have not listed. - Do not argue with how the customer feels. Give me: 1. The reply 2. Internal actions for our team 3. A note on whether this should be escalated, and why
Want it running for your whole team? We set it up in the AI your team already uses, test it on your own examples and show everyone how to use it. It starts with a free 20-minute call.
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Made for owners and directors, office and admin, managers and team leaders.
- No admission of legal liability unless your facts say so.
- Offers only what you list.
- Checks for personal data before you copy it into an AI.