Draft an employee letter
Pick the situation and where the person works. For everyday letters you get a draft. For disciplinary, grievance and flexible working you get the official process and template to follow.
- Runs in your browser
- About 5 minutes
- Works with Copilot, ChatGPT, Claude and Gemini
Choose where the person works to start.
Runs in your browser. Nothing is uploaded.
Did this finish the job?
Do it in your own AI
The same job, done in the AI you already use. The instructions fill in with what you typed above. We check for personal data before anything is copied.
In Microsoft Copilot
- Open Copilot. At work, sign in with your work account so your organisation's protections apply.
- Paste the instructions.
- Attach the file, or tell Copilot which file, email or meeting to use.
- Check the result against your own notes before you send or save it.
Make it stick. If your employer pays for Copilot, save the instructions as a prompt, or ask IT about a shared agent so everyone gets the same format.
Draft a letter to an employee in British English. This is a draft for a person to check, not legal advice. Type of letter: [TYPE] Where the employee works: [NATION] Facts: [FACTS] Rules: - Use only the facts I give you. Mark anything missing as [TO CONFIRM]. - Plain, respectful language. - Do not make promises or legal statements I have not given you. - At the end, list what HR or a manager should check before sending.
In ChatGPT
- Open ChatGPT. Use your company workspace if you have one.
- Paste the instructions.
- Attach your file with the + button if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Keep the instructions in a project, so the same format is used every time you come back to this job.
Draft a letter to an employee in British English. This is a draft for a person to check, not legal advice. Type of letter: [TYPE] Where the employee works: [NATION] Facts: [FACTS] Rules: - Use only the facts I give you. Mark anything missing as [TO CONFIRM]. - Plain, respectful language. - Do not make promises or legal statements I have not given you. - At the end, list what HR or a manager should check before sending.
In Claude
- Open Claude. Use your Team or Enterprise account if your organisation has one.
- Paste the instructions.
- Attach your file if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Put the instructions in a project, or ask your admin about turning them into a shared skill your team can run.
Draft a letter to an employee in British English. This is a draft for a person to check, not legal advice. Type of letter: [TYPE] Where the employee works: [NATION] Facts: [FACTS] Rules: - Use only the facts I give you. Mark anything missing as [TO CONFIRM]. - Plain, respectful language. - Do not make promises or legal statements I have not given you. - At the end, list what HR or a manager should check before sending.
In Google Gemini
- Open Gemini. At work, sign in with your Google Workspace account.
- Paste the instructions.
- Attach your file or pick it from Google Drive if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Save the instructions somewhere your team can find them, so the format stays the same.
Draft a letter to an employee in British English. This is a draft for a person to check, not legal advice. Type of letter: [TYPE] Where the employee works: [NATION] Facts: [FACTS] Rules: - Use only the facts I give you. Mark anything missing as [TO CONFIRM]. - Plain, respectful language. - Do not make promises or legal statements I have not given you. - At the end, list what HR or a manager should check before sending.
Want it running for your whole team? We set it up in the AI your team already uses, test it on your own examples and show everyone how to use it. It starts with a free 20-minute call.
Have it set up for youHow this tool works
Made for hr and people, managers and team leaders, owners and directors.
- Asks where the person works first: Northern Ireland has its own employment law.
- Marks anything you have not told it as [TO CONFIRM].
- A draft for you to check. Not legal advice.
Official sources
- Acas Code of Practice on disciplinary and grievance proceduresThe steps employers and employees in Great Britain should follow in disciplinary and grievance situations.
- LRA: disciplinary proceduresNorthern Ireland's Code of Practice on Disciplinary and Grievance Procedures sets out the steps to follow.
- Acas: flexible workingHow to make and handle a flexible working request in Great Britain.
- nidirect: flexible working and work-life balanceFlexible working rules in Northern Ireland.
- GOV.UK: written statement of employment particularsIn Great Britain, the principal statement is due on the first day of employment and the wider written statement within 2 months.
- nidirect: written statement of employment particularsIn Northern Ireland, employees are entitled to a written statement within two months of starting work.
Checked 30 October 2026.